AI Usage Policy

Effective date: 10/21/2025

At Capital Campaign Pro, we believe in transparency, accuracy, and putting human expertise first. This AI Usage Policy describes how we use AI tools (e.g. large language models, generative AI, etc.) in our work, what we do not allow, and how we safeguard integrity in all content.

Guiding Principles

1. Human-first content

All of our public-facing content (i.e., blog posts, guides, email campaigns, social media, training materials, and client communications) are drafted, edited, and reviewed by real people (our team or vetted contractors). We use AI as a support tool, not a substitute for human insight, judgment, or expertise.

2. Fact-based and verifiable

Any AI-generated or augmented information we publish will be traceable to credible sources (peer-reviewed research, published studies, nonprofit sector best practices, official data, etc.). Claims will always be backed by citations or documented evidence. AI will never serve as the sole justification for a statement of fact.

3. Privacy and data safety

We do not feed client-sensitive or proprietary information into AI systems that do not guarantee privacy and security. Before using AI tools, we assess whether the tool meets our confidentiality standards.

4. No “fully AI-generated” content

We will never publish content that is fully generated by AI without human review, correction, and fact-checking. AI output must always be validated by a human with subject-matter knowledge before release.

5. Responsible and limited use

We use AI primarily for:

• Creating interactive tools such as our interactive Gift Range Chart through the use of AI-powered no-code applications.
• Brainstorming and ideation (e.g. generating potential blog titles, content outlines, alternative phrasing, conceptual frameworks).
• Raw data analysis that is anonymized prior to upload in order to preserve privacy and confidentiality.
• Content enhancement (e.g. grammar checking, readability improvements) so long as the core meaning and voice remain human-authored.

6. Attribution and transparency

For any content where AI plays a substantive role (beyond trivial editing), we will:

• State that fact in the content (e.g. “This post was co-drafted with AI”).
• Note that a human expert verified the content.
• Note the AI tool or model used (e.g. “Drafted with the help of ChatGPT 5.”)

7. No misuse or misrepresentation

We will never represent AI output as wholly human thought or original intellectual property if it was not. We will not use AI to intentionally mislead, manipulate, or misinform clients or the public.

8. Periodic auditing

We periodically review content published with AI assistance to ensure ongoing accuracy, relevance, and consistency with our values.

9. Training and awareness

All team members will receive regular training on AI ethics, limitations of AI (hallucinations, errors, outdated knowledge), as well as our internal AI policy.

10. Bias and neutrality

AI-generated suggestions should be reviewed for implicit bias, exclusion, or framing issues. We will guard against perpetuating misinformation, stereotypes, or unintended framing.

We have also developed our own LLM: Andie, the AI Campaign Companion. Andie was created in-house and subjected to nearly a year of training and testing to ensure the highest quality responses. The works of Amy Eisenstein and Andrea Kihlstedt (books, blog posts, podcast transcripts, etc.) were the primary training materials. Andie’s responses to client questions are reviewed weekly and training materials are updated regularly. Clients are encouraged to interrogate responses provided by Andie with their advisor.

Why This Policy Matters for Capital Campaign Pro

• To maintain credibility. As a thought leader in the nonprofit / campaign space, our clients expect accuracy, trustworthiness, and deep expertise.
• To support transparency. We emphasize “lifting the veil of secrecy” in campaign consulting. This policy extends that transparency in how our content is produced.
• To balance innovation with integrity. We value innovation and technology at Capital Campaign Pro. Our aim is to use AI as an efficiency tool without replacing the incredible value of human expertise.
• To protect our reputation. Erroneous or misleading content, particularly in the philanthropic sector, could damage trust. Strong human oversight mitigates that risk.
• To honor our values. This policy serves to uphold our claims of reliability, expertise, and transparency, while allowing us to leverage useful AI tools responsibly.