How to Treat Campaign Donors AFTER they Give a Major Gift

I like to think of fundraising as beginning after someone makes a gift! That may seem strange, but it’s really not.

In the capital campaign business, the focus is on raising a great deal of money from a relatively few donors. And it’s all too common for staff members and volunteers to focus their attention exclusively on getting those big gifts.

Here’s what happens…

What Usually Happens After Big Donors Give

In the run up to the campaign, the organization develops a list of the top twenty or thirty prospective donors. They develop a strategy for each of them. They learn as much as they can about the donors, invite them in, ask them for advice, and finally ask them for a gift.

Once the gift comes in, they write one or perhaps two thank you notes. Often the thank you notes are impersonal and formal. And then they turn their attention to the next donor on their list, leaving behind the donor who just gave.

The assumption they make is that a thank you closes the asking process. But this is not the way to operate!

Why?

Because how you steward a donor after they’ve made a gift is at least as important as how you cultivate them beforehand.

If you’re a donor who gives a large gift, you may wonder if the primary reason people pay attention to you is because you have money. For most people, that’s not a happy thought. And when the organization forgets about you once you’ve made your gift… well, that only confirms your suspicion.

So what should you do?

Cultivation is what you do before you get a gift. Stewardship is what happens afterwards. And most organizations give stewardship short shrift!

But what I know for sure is that the better you are at stewarding donors after they make major gifts, the more successful you will be.

5 Ways to Steward Your Big Donors After the Gift

Below is a list of five simple ways you might steward your donors after they’ve made their gift. I have not included the common standard approaches, like honoring them at a gala or sending them fancy knickknacks for their desks. Instead, this list covers more personal and immediate stewardship.

1. Stay in Touch

Keep a list of your largest donors right on your desk. Scan it every morning and think about which of those donors you can appropriately email with some new information about the progress of your campaign and your project.

You needn’t email all of them all of the time, but when something exciting happens, drop them a brief email or give them a call to let them know.

Don’t rely on standard language. Instead, write personal emails or letters that genuinely reflect your excitement and appreciation.

2. Ask Them for Help

Once someone has made a significant gift, they have “skin in the game.” Find opportunities to ask them to get involved:

• Invite them to serve on a campaign committee.
• Ask them for their advice about something they are qualified to help with. You might ask for fundraising advice or advice about an upcoming event.
• Perhaps ask them to host a small event at their home.

3. Send Photos and Video

Use your phone to take photos or videos that show progress.

For example, if construction is under way, snap a picture of the workers or bulldozers and send them along. One or two photos that show real progress is a great way to stay in touch.

You might even take a short video at the site with a staff member thanking the donor in a real and heartfelt way.

4. Invite them for Hard Hat Tours and Site Visits

You don’t have to organize formal events to invite your donors in. Just call or email a donor or two to invite them in for a quick tour.

In fact, for many people, an informal and personal invitation is much better than a formal gathering. You should get to know your donors’ preferences when you get to know your major donors.

5. Let Them See Results

As your project comes to a conclusion and your programs start serving more people, invite your major donors in to see for themselves. There’s nothing quite like seeing the real impact of their major gift.

Big Donor Stewardship Matters

If you steward your donors well, they will feel the remarkable power of their generosity. And they will be happy they gave to your campaign and eager to stay involved long after the campaign is over.